Manual: Ccvshop - Eboekhouden

1.Introduction

This is the manual for the integration between CCV Shop and e-Boekhouden.

2.How the integration works

A order or invoice from the CCV Shop webshop is processed to an e-Boekhouden mutation or invoice. By default, the integration processes to mutations. The option invoices can be requested via webcare@webwinkelfacturen.nl.

3.Required: e-Boekhouden codes

Registrations from March 14, 2025

To establish the integration with e-Boekhouden, you need an API token. You can find this API token via Administration > Connections > API > e-Boekhouden API > Next. We recommend entering a clear name and an end date one year in the future. Please note that after this end date, you will need to re-establish the connection with the integration.

Registrations before March 14, 2025

To establish the integration with e-Boekhouden.nl, special codes are required. These are:
- username
- Security code 1
- Security code 2

Read more Required eBoekhouden.nl ....

Read less Required eBoekhouden.nl ....

The username is the username you use to log in. You can find the security code in the Settings. Go to Administration > Settings > Webshop Invoices. You will then see the two security codes listed. You enter these codes in the next step.

 

4.Installation

Activating the integration now continues with:
1. Establishing the connection with e-Boekhouden. This authorizes the integration to write transactions to your e-Boekhouden administration and to read information.
2. Configuring additional data, such as the VAT settings.

Invoice layout
For e-Boekhouden invoices, an invoice template must be provided. Unfortunately, the integration cannot retrieve the invoice templates in the e-Boekhouden administration. Therefore, the integration uses the name 'Invoice template' as default. If you want to use a different invoice template, you can enter the name of the template when clicking Edit.

Configure VAT rates and general ledger accounts
When configuring the VAT rates and general ledger accounts, a link is created between the VAT rates in webshop and the VAT codes and revenue accounts in e-Boekhouden. You can always make changes by clicking the blue 'Edit' button and selecting an option from the drop-down menus.

Intra-Community (ICP) and international deliveries
The Intra-Community supplies / ICP option is intended for business-to-business deliveries within the EU. These sales are invoiced with 0% VAT. A VAT number from the customer is required. The International option applies to deliveries outside the EU. For these sales, the integration expects 0% VAT; otherwise, the sales cannot be processed. Separate VAT codes and general ledger accounts can be configured for both ICP and international deliveries.

OSS settings
If you are dealing with OSS - new regulations as of July 1, 2021 - it can be configured as follows.

If you use the NL VAT rates, the following remains applicable:
- in the column VAT Code the VAT code with the relevant percentage
- in the column revenue account a revenue account for the net revenue, the payment and shipping costs
- the VAT account column has no function in this case

If you calculate with VAT percentages of the country of delivery in the webshop, please fill in the following:
Per EU country, except NL
- in the column VAT code the VAT code VAT_OSS
- in the VAT account column, a Balance Sheet account for the VAT to be paid in the respective country
- in the column revenue account a revenue account for the net revenue, the payment and shipping costs

Only when using VAT code VAT_OSS, the entry will take place based on the configured VAT account in the Configuration. For other codes, the VAT account is determined in e-boekhouden based on the code.

Once the VAT settings have been configured and saved, you will always see the selected VAT rates. If you want to start over, you can use the grey 'Remove VAT settings' button. Your current settings will then be deleted and you can begin again.

Configure payment methods
You can create a link here between the payment methods in the webshop and a fixed debtor in your e-Boekhouden administration. Orders or invoices with a payment method from the list will then always be posted to this debtor. In that case, no new debtors will be created.
Note: It is not possible to set fixed debtors for ICP orders or invoices. For an ICP order or invoice, a valid VAT number must be transmitted. Therefore, a debtor will always be created in e-Boekhouden for an ICP order or invoice.

This option is only available when processing to Invoices.

Setting up payment methods on clearing accounts
When processing payments, a suspense account of type Payment Methods is configured in e-Boekhouden. When setting up the suspense accounts, there is no option to post to fixed debtors per payment method.

5.Day-to-day: From CCV Shop

6.Day-to-day: To e-Boekhouden

Creating invoices / sales transactions
The orders or invoices from CCV Shop are imported into e-Boekhouden as mutations or invoices. For each order or invoice, the VAT and ledger account are provided as configured during the installation of the integration.

When creating an OSS invoice or mutation in e-Boekhouden, for each line in the CCV Shop order or invoice two lines appear in the e-Boekhouden mutation / invoice. The first line in the e-Boekhouden mutation / invoice contains the amount excl VAT and the second line the VAT amount. The first line is posted to a revenue account, the second line to a VAT account. The revenue and VAT accounts can be configured via the Configuration tab of the dashboard.

When creating invoices or mutations, descriptions and invoice numbers can be adjusted. Below are the options for creating invoices and mutations in e-Boekhouden. When creating invoices, new debtors may be added to e-Boekhouden.

Please note: When creating mutations, the integration provides a sales number. If a mutation with that number already exists, the existing mutation will be overwritten. Therefore, always ensure that sales numbers are unique, especially if you have multiple integrations feeding into a single e-Boekhouden account.

If your integration was installed after March 14, 2025, and the integration processes to Invoices, these are invoices without a corresponding mutation. We can change this to Invoices with a corresponding mutation. In that case, the invoice can no longer be modified in e-Boekhouden.

Creating new debtors
When creating a mutation or invoice in e-Boekhouden, the code of the relation in e-Boekhouden is used. The integration first checks if the debtor is already present in e-Boekhouden. If so, the integration will use the relation code of this existing e-Boekhouden debtor. If not, the integration creates the debtor in e-Boekhouden.

The integration creates a RelationCode for the new e-Boekhouden debtor. The procedure is the same as if you were to create the mutation or invoice in e-Boekhouden yourself. The method performed by the integration is:
1. Determine the company name and the name of the debtor. For the debtor's name, the first name is appended to the last name.
2. Determine whether the company name or personal name of the debtor is used as the base name. If the company name is present, this becomes the base name. Otherwise, the first plus last name.
3. Take at most the first 10 characters of the base name
4. Determine if the base name occurs more than once in e-Boekhouden. If so, it will have one or more sequence numbers. Determine the first available sequence number and append this to the base name.

Example: If the company name is empty and the name is Klaartje Pietersen, the base name becomes KlaartjePietersen. We take the first 10 characters of this. This results in KlaartjePi. If this already occurs 5 times and the highest is KlaartjePi4, the debtor code becomes KlaartjePi5.

Matching between and e-Boekhouden for debtors is based on the email address.

Please note: The integration will never modify debtors in e-Boekhouden. The email address field is used for matching debtors. For integrations started before October 28, 2023, that process to e-Boekhouden mutations, we provide the debtor data within the mutation, and e-Boekhouden determines the debtor code itself.

Creating payment transactions
Payments from CCV Shop are imported into e-Boekhouden as mutations. For each payment, the financial account is provided as configured in the integration settings. If you want to change this account, you can easily do so via the Configuration tab of the dashboard. To process a payment, the integration attempts to find the corresponding item in e-Boekhouden. Since the sale has also been processed under the same key, the integration will attempt to find the mutation for the processed sale.

1. There is a technical limit to the number of outstanding items the integration can retrieve. We cannot say exactly where that limit lies, but a few hundred outstanding items is very many.
2. e-Boekhouden has its own reconciliation option. This means that if payments come in through the bank book, for example, and the debtor and order number match, e-Boekhouden automatically matches that payment to the sales mutation. e-Boekhouden does not take the outstanding amount into account because there may also be partial payments. Always ensure that the order numbers of the mutations are unique.

Field-level specification of the e-Boekhouden invoice. +-

Name	Example	Note
Invoice number	3908	This is optional; we recommend letting e-Boekhouden determine the invoice numbers itself. Then they are guaranteed to be unique and sequential. If you still want to provide the invoice number, the CCV Shop order number or invoice number can be used for this.
Relation code	2023031416200123	The RelationCode of the debtor in e-Boekhouden. It is possible that the debtor was added to e-Boekhouden by the integration in a previous step.
Date	2023-01-11	Order date
Payment term	14	A default payment term can be set for invoices
Accounting mutation description	ORD145 - mollie	Order number - payment method (if present)
DirectDebit	false	Cannot be adjusted
Invoice template	Invoice template	The name of the invoice profile, default Invoice template. If you cannot set the invoice profile in the Configuration tab, you can provide the name to us, and we will set it.
Products		The article codes of the products in e-Boekhouden. It is possible that the integration created products in e-Boekhouden for this in a previous step.
PostInAccounting	true	Cannot be adjusted
Lines
Amount	1
Code	6940478067395	Product code in e-Boekhouden
Description	2-week extension	The description in the line
PricePerUnit	8.22	Unit price excl. VAT
VATCode	HIGH_SALES_21	As configured via the dashboard
OffsetAccountCode	8000	As configured via the dashboard
CostCenterID	0	This is never provided

Specification at field level e-Boekhouden mutation. +-

Name	Example	Note
TYPE	2	Invoice payment received, this cannot be adjusted.
ACCOUNT	1300	Usually 1300, but can be adjusted on request. Account configured for the payment method - this is a financial account in e-Boekhouden.
DESCRIPTION	ORD235	Payment payment method - sales number in payment.
INVOICE	ORD235	sales number in payment
PAYMENT REFERENCE	ORD235	order number or invoice number
DATE	01-01-2023
INEX	EX
RelationCode		Debtor from the Open Items list at the sales mutation
Lines
AMOUNTEXCL	99.09	Amount ex VAT
AMOUNTINCL	119.90	Amount incl. VAT
VATAMOUNT	20.81	VAT amount
VATPERC	HIGH_SALES_21	As set on the dashboard
OFFSET ACCOUNT	8000	As set on the dashboard

Specification at field level e-Boekhouden payment mutation +-

Name	Example	Note
MutationNo	Empty	e-Boekhouden determines this number automatically. This cannot be adjusted.
Type	InvoicePaymentReceived	This cannot be adjusted.
Relation code	Relation debtor in e-Boekhouden
Date	2023-10-02	Sales date
Description	iDEAL - 123 - trx_qwer	Payment method - mutation number - transaction_id
Invoice number	90282	Invoice number
Entry document	tr_qwer	transaction ID payment
Payment term	14	Not editable
InExVAT	IN	Not editable
Line	Input amount Amount incl VAT - is equal to input amount Amount excl VAT - is equal to input amount VAT amount - is 0 VAT code - NONE VAT percentage - 0 OffsetAccountCode - as configured via the dashboard

7.Support