1.Introduction
This is the manual for the integration between KMO Shops and Lundify.
This integration ensures that orders from the KMO Shops webshop are processed daily to invoices in Lundify.Because the orders enter the merchant's accounting system directly, it saves time on financial administration. Please note: The integration only processes orders. The integration does not process refunds.
Please pay special attention to the following
- This integration is a financial integration. It is not a logistics integration. It is not suitable for updating customers in Lundify, printing packing slips, or synchronizing products/inventory.
- This integration does not replace the work of an accountant. It saves time because you no longer have to retype documents. The accountant is still needed for advice, expertise, and control.
- Please note: Bjorn Lunden Lundify does not support OSS. This integration is therefore not suitable for OSS. If your webshop falls under OSS regulations, the advice is not to use this integration, or only for non-OSS sales.
Tip: Other customers using this integration found the tips in the FAQ for KMO Shops and in the FAQ for Lundify.
Install integration
Installing the integration starts with signing up for a trial period, via our integrations page. After registration, you will receive an email containing an installation URL and login details. With this installation URL, you start the installation of the integration.
The installation is complete when both connection dots are green, and the settings in the Configuration tab have been entered and saved.
There is a trial period of 30 days.
If you want to install another integration, you can do so in the same way. Make sure you are logged out of the integration dashboard and preferably start the new installation in an incognito browser.
Installing the integration starts with signing up for a trial period, via our integrations page. After registration, you will receive an email containing an installation URL and login details. With this installation URL, you start the installation of the integration.
The installation is complete when both connection dots are green, and the settings in the Configuration tab have been entered and saved.
There is a trial period of 30 days.
If you want to install another integration, you can do so in the same way. Make sure you are logged out of the integration dashboard and preferably start the new installation in an incognito browser.
Cancel integration
If you want to terminate the integration, you can remove the app from the app store in your backend.
Are you switching to another accounting system and want to create a new integration? You can install the new app from the app store in your backend. Make sure you are logged out of the dashboard of the old integration and preferably start the new installation in an incognito browser.
Are you switching to another webshop system? Via our integrations page you can see whether you install it from the relevant app store, or by means of an installation link.
Has the installation been successful, but do you see in the dashboard of the integration the old license key still present when you click the dropdown arrow next to the key (even though that app/key has been deleted)? If so, please send us an email requesting that the old key be removed.
If you want to terminate the integration, you can remove the app from the app store in your backend.
Are you switching to another accounting system and want to create a new integration? You can install the new app from the app store in your backend. Make sure you are logged out of the dashboard of the old integration and preferably start the new installation in an incognito browser.
Are you switching to another webshop system? Via our integrations page you can see whether you install it from the relevant app store, or by means of an installation link.
Has the installation been successful, but do you see in the dashboard of the integration the old license key still present when you click the dropdown arrow next to the key (even though that app/key has been deleted)? If so, please send us an email requesting that the old key be removed.
2.How the integration works
A order from the KMO Shops webshop is processed to a Lundify invoice.
KMO Shops works with webhooks. We receive a notification as soon as a new order is created in your webshop or if an order changes. If the order can be processed - this depends on the status - the integration places the order in the processing queue. Depending on how busy the processing queue is, the order will be processed quickly or slightly later. In general, the queues move quickly.
Read more How the integration works .... Read less How the integration works ....
KMO Shops works with webhooks. We receive a notification as soon as a new order is created in your webshop or if an order changes. If the order can be processed - this depends on the status - the integration places the order in the processing queue. Depending on how busy the processing queue is, the order will be processed quickly or slightly later. In general, the queues move quickly.
Read more How the integration works .... Read less How the integration works ....
Pre-check
At the start of processing an order, we perform a number of checks on the KMO Shops order:
At the start of processing an order, we perform a number of checks on the KMO Shops order:
- It is checked whether the total of the KMO Shops order is equal to the sum of the amounts in the order lines plus the shipping cost amount.
- If the order is an ICP order, the VAT number is checked.
- It is checked whether a corresponding VAT code exists in Lundify for the VAT in each line.
- It is checked whether the order has not already been processed.
Processing orders
Processing a KMO Shops order to Lundify takes place in three steps:
Processing a KMO Shops order to Lundify takes place in three steps:
- It is checked if the customer already exists in Lundify. If not, the customer is created. Matching is based on the email address.
- When processing to Lundify orders, it is checked whether the products from the KMO Shops order are already present in Lundify. Missing products are created.
- The Lundify invoice is created and added.
3.Required: Lundify connection
A public key is required to connect to Lundify. You can find this key in your Lundify dashboard. Log in and go to Integrations. If you click on the right gear icon (2), a popup will appear. Activate the integration (3) and copy the key (the string in the box).
Then you log in on the dashboard https://uwkoppeling.webwinkelfacturen.nl. Enter the key in the Configuration, Authentication, or All Settings tab. This establishes the connection with Lundify.
4.Installation
After installation, check using this FAQ, whether the integration works.
Installing the integration starts with signing up for a trial period, via our integrations page. After registering, you'll receive an email with an installation URL and login details. Use this installation URL to start the integration installation.
Activating the integration consists of three steps:
1. Establishing the connection with the KMO Shops webshop. Through this step, you authorize the integration to read the data from your webshop.
2. Establishing the connection with Lundify. This authorizes the integration to write transactions to your Lundify administration and read information.
3. Configuring additional data, such as the VAT settings.
Before the integration can be used, the terms and conditions must first be accepted. The terms and conditions are based on the general ICT Terms and Conditions (industry organization) and the general GDPR guidelines. We also need a name, email address, and the country of the webshop. 
Authentication Lundify
Establishing the connection with Lundify is done via the red Connect button in the Configuration tab. In the pop-up, you enter your Customer Code (this is the Lundify online 5-digit member number), and the token you created in the previous section. Please note, you need the entire code as a token, including the 1-part.
Settings Lundify
To use Lundify, select an administration within your account. You also indicate in which journal the revenue should be posted and what the debtors account is. The journal for processing (individual) orders will be a Sales journal.
To use Lundify, select an administration within your account. You also indicate in which journal the revenue should be posted and what the debtors account is. The journal for processing (individual) orders will be a Sales journal.
Configure VAT rates and general ledger accounts
When configuring the VAT rates and general ledger accounts, a link is created between the VAT rates in webshop and the VAT codes and revenue accounts in Lundify. You can always make changes by clicking the blue 'Edit' button and selecting an option from the drop-down menus.
By default, all EU countries are shown in the list. You only need to configure the countries you sell to, and - if applicable - ICP and International.
The integration shows the standard VAT rates for Europe. You can adjust the VAT percentage with which you sell - left column. For example: By default, sales to Germany are set to 21%, but if you sell in the webshop with 19%, you can adjust that in the left column. Intra-Community (ICP) and international deliveries
The Intra-Community supplies / ICP option is intended for business-to-business deliveries within the EU. These sales are invoiced with 0% VAT. A VAT number from the customer is required. The International option applies to deliveries outside the EU. For these sales, the integration expects 0% VAT; otherwise, the sales cannot be processed. Separate VAT codes and general ledger accounts can be configured for both ICP and international deliveries.
Once the VAT settings have been configured and saved, you will always see the selected VAT rates. If you want to start over, you can use the grey 'Remove VAT settings' button. Your current settings will then be deleted and you can begin again.
When configuring the VAT rates and general ledger accounts, a link is created between the VAT rates in webshop and the VAT codes and revenue accounts in Lundify. You can always make changes by clicking the blue 'Edit' button and selecting an option from the drop-down menus.
By default, all EU countries are shown in the list. You only need to configure the countries you sell to, and - if applicable - ICP and International.
The integration shows the standard VAT rates for Europe. You can adjust the VAT percentage with which you sell - left column. For example: By default, sales to Germany are set to 21%, but if you sell in the webshop with 19%, you can adjust that in the left column. Intra-Community (ICP) and international deliveries
The Intra-Community supplies / ICP option is intended for business-to-business deliveries within the EU. These sales are invoiced with 0% VAT. A VAT number from the customer is required. The International option applies to deliveries outside the EU. For these sales, the integration expects 0% VAT; otherwise, the sales cannot be processed. Separate VAT codes and general ledger accounts can be configured for both ICP and international deliveries.
Once the VAT settings have been configured and saved, you will always see the selected VAT rates. If you want to start over, you can use the grey 'Remove VAT settings' button. Your current settings will then be deleted and you can begin again.
Configure payment methods
You can create a link here between the payment methods in the webshop and a fixed debtor in your Lundify administration. Orders with a payment method from the list will then always be posted to this debtor. In that case, no new debtors will be created.
Note: It is not possible to set fixed debtors for ICP orders. For an ICP order, a valid VAT number must be transmitted. Therefore, a debtor will always be created in Lundify for an ICP order.
You can create a link here between the payment methods in the webshop and a fixed debtor in your Lundify administration. Orders with a payment method from the list will then always be posted to this debtor. In that case, no new debtors will be created.
Note: It is not possible to set fixed debtors for ICP orders. For an ICP order, a valid VAT number must be transmitted. Therefore, a debtor will always be created in Lundify for an ICP order.
5.Day-to-day: From KMO Shops
Processing schedule: New orders from your webshop are retrieved at least once per hour.
Once an order has been processed, it cannot be processed again. An order that is modified in the webshop after it has been processed will not be adjusted in Lundify.
Please note: The integration only processes orders. For now, the integration does not process refunds.
Debtors
The integration first checks if the debtor is already present in the accounting system. If not, the integration creates the debtor in Lundify. Matching of debtors between KMO Shops and Lundify takes place based on email address.
VAT numbers For business orders within the EU, outside the Netherlands, a VAT number is mandatory. The integration checks for this.
6.Day-to-day: To Lundify
This data is processed to Lundify:
Creating invoices
The orders from KMO Shops are imported into Lundify as an invoice. This invoice is also immediately posted as a journal entry. For each order, the VAT and general ledger account are provided as configured during the installation of the integration.
When creating invoices, new debtors may be added to Lundify. By default, no products are added to Lundify, and the text line from the KMO Shops order appears in the Lundify invoice. It is possible to provide a product code. If you want this, please contact webcare@webwinkelfacturen.nl.
Cost center
It is possible to provide one default cost center to the Lundify invoice. One default cost center is possible per integration. Please contact webcare@webwinkelfacturen.nl stating the license key to make use of this.
Create debtors
When processing customer information, it is first checked whether the customer has been processed before. If so, this Lundify debtor is used as the debtor for the Lundify invoice. If the customer is not yet known, they are added to Lundify. Matching is based on email address. Please note: The integration only creates debtors. The integration does not modify debtors.
When processing customer information, it is first checked whether the customer has been processed before. If so, this Lundify debtor is used as the debtor for the Lundify invoice. If the customer is not yet known, they are added to Lundify. Matching is based on email address. Please note: The integration only creates debtors. The integration does not modify debtors.
Create products
When processing to Lundify invoices incl. products, products that are not yet in Lundify will be added. See here for an explanation of how product codes are determined FAQ. The product is assigned the VAT code based on the VAT percentage in the order line and the general ledger account configured in the Configuration tab of the dashboard.
Please note: The integration only creates products. The integration does not modify products.
When processing to Lundify invoices incl. products, products that are not yet in Lundify will be added. See here for an explanation of how product codes are determined FAQ. The product is assigned the VAT code based on the VAT percentage in the order line and the general ledger account configured in the Configuration tab of the dashboard.
Please note: The integration only creates products. The integration does not modify products.
Automatically sending invoices
It is not possible to automatically send the created invoice in Lundify to the customer.
It is not possible to automatically send the created invoice in Lundify to the customer.
Field-level specification Lundify
Field-level specification Lundify customer invoice.+-
| Name | Example | Note |
| Customer ID | 1011 | Debtor identifier in Lundify |
| Invoice date | 2025-06-01 | Sales date KMO Shops order |
| Expiration date | 2025-06-15 | Standard 14 days, not adjustable |
| Comment | Please leave on the doorstep | Comment KMO Shops order |
| Name | Sarah de Zwart | Debtor name according to KMO Shops order |
| info@sponiza.nl | ||
| Address | Stationstraat 12 | |
| Postal code | 1234 AB | |
| City | Amsterdam | |
| Country | NL | |
| Recipient name | Mies Talenberg | |
| Shipping address | Dorpsstraat 152 | |
| Postcode - Shipping address | 2345 AB | |
| City - Shipping address | Heerlen | |
| Country - Shipping address | NL | |
| Invoice lines | ||
| Revenue account | 8000 | |
| Product-identifier | prod123 | Only if processing to products is enabled. |
| Amount | 3 | |
| Unit price excl. VAT | 1.50 | Please note: This is the unit price excl. VAT. |
| Line price incl. VAT | 4.91 | |
| VAT code | 2 | |
| Text | Birthday cake | |
Field-level specification of the Lundify customer. +-
| Name | Example | Note |
| name | Confectioner | Empty if there is no company name |
| street | Stationsweg 12 | Address |
| country | SE / NL | Invoice address country |
| email address | info@sponiza.nl | |
| phone no | 0623138822 | |
| Address details | ||
| entityid | 123 | Identifier Lundify debtor |
| Invoice address details | ||
Field-level specification of the Lundify product. +-
| Name | Example | Note |
| entityId | prod123 | Identifier product |
| account | 8000 | Revenue account |
| name | Birthday cake | Product name |
| descriptionUK | Birthday cake with whipped cream and orange | Product description |
| Vatcode | 2 | VAT code |
| VAT account | 1500 | VAT account |
| costCenter | 001 | Default cost center |
| Because the prices from KMO Shops are used, and a product is added once and not modified thereafter, no prices are provided with the product. | ||
7.Support
We believe it is important that you as online retailer have direct access to information about the integration whenever you want. That is why every customer has a personal dashboard.
Read more Support .... Read less Support ....
Read more Support .... Read less Support ....
Explanation tabs dashboard
On the Dashboard >> Report you can see which orders from your KMO Shops webshop, and when, have been transferred to Lundify.At Dashboard >> Errors you can see which orders have not been processed. Via the blue Process button you can (re)submit the order. Via the red Report problem button you can create a ticket with us.
At Dashboard >> Open the orders are listed that have not yet been processed because they do not yet have the correct status in the webshop. Every night jobs run to review the status again and still process the order.
At Dashboard >> Configuration the settings of your integration are listed. You can adjust the settings there.
At Dashboard >> Profile invoices are available for download. You can also specify an additional email address here for sending emails and stop the integration.
What if orders are missing in Lundify
If orders are missing in Lundify we recommend following the steps below:- Log in to the dashboard: https://uwkoppeling.webwinkelfacturen.nl. The username and password are included in the registration email.
- Go to the Errors tab and check if order is there. You may need to adjust the search period if the
order is from a previous month. If you find order in this overview:
- Check the error code and verify whether you can resolve it yourself.
- If yes resolve the issue and click the blue Process button to resubmit the order.
- If not use the red Report problem button to create a ticket with us.
- Note if there are multiple errors, please create only 1 or 2 tickets. We will automatically see the other issues.
- Go to the Report tab and see if order is listed there. If so, you'll often see an identifier for Lundify (in the purple section of the overview) that you can use to search for order.
- Go to the Open tab and check if order is there.
- If you cannot resolve the issue, you can always create a ticket via the green Ask us button.
You can send any other questions or comments to webcare@webwinkelfacturen.nl. For a quick response, please always include the license key and as much information as possible. If you encounter any problems during installation, please let us know where you're experiencing the issue. And if there's an error message, please include that as well. If you think orders is missing, please provide the number and date. This way, we can perform a more targeted search and tell you what's wrong.
We have an extensive FAQ-section on the website. Pay particular attention to these sections: https://faq.webwinkelfacturen.nl/category/73/kmoshops.html and https://faq.webwinkelfacturen.nl/category/83/lundify.html.
Would you prefer that we perform the installation of the integration for you? That is possible. Send an email to webcare@webwinkelfacturen.nl with the request. For an installation, we charge € 39.50 excl. VAT. For installations, we require access to the webshop and the accounting system.
We can perform migrations for orders that took place in the past. The request procedure and method are described in this faq. For migrations we charge €67.50 excl. VAT per 1000 orders.