mijnwebwinkel - snelstart: Manual

1.Introduction

This is the manual for the integration between Mijnwebwinkel and SnelStart.

This integration ensures that orders from the Mijnwebwinkel webshop are processed daily to orders / sales entries in SnelStart. Because the orders enter the merchant's accounting system directly, it saves time on financial administration. It is also possible to process payments for the Mijnwebwinkel orders to SnelStart. This can be requested via webcare@webwinkelfacturen.nl. Additional costs will be charged for this option.

Please pay special attention to the following

This integration is a financial integration. It is not a logistics integration. It is not suitable for updating customers in SnelStart, printing packing slips, or synchronizing products/inventory.
This integration does not replace the work of an accountant. It saves time because you no longer have to retype documents. The accountant is still needed for advice, expertise, and control.
Tip: Other customers using this integration found the tips in the FAQ for Mijnwebwinkel and in the FAQ for SnelStart.

Read more Introduction .... Read less Introduction ....

Install integration
Installing the integration starts with signing up for a trial period, via our integrations page. After registration, you will receive an email containing an installation URL and login details. With this installation URL, you start the installation of the integration.
The installation is complete when both connection dots are green, and the settings in the Configuration tab have been entered and saved.
There is a trial period of 30 days.
If you want to install another integration, you can do so in the same way. Make sure you are logged out of the integration dashboard and preferably start the new installation in an incognito browser.

Cancel integration
At the end of the trial or subscription period, the integration will not be automatically renewed. You will receive an offer for a one-year subscription or renewal by email at the end of this period. You can confirm the renewal by using the payment link in that email. Do you want to terminate the integration in the meantime? This can be done via the dashboard, tab Profile>>Cancel integration.
Are you switching to another web shop/accounting system and do you want to re-establish a connection? In this faq we explain how to do this.
We advise you to revoke the API key of your Mijnwebwinkel shop when uninstalling the integration.

2.How the integration works

A order from the Mijnwebwinkel webshop can be processed to SnelStart as a SnelStart order / sales entry. The desired option can be set via the Configuration tab of the dashboard. Should this option not be available in the contract settings, please send us an email and we will set it up. To process to orders, the InBalans or InZicht package is required. For processing as sales entries, InKaart is also suitable in addition to these packages.

New orders from your webshop are retrieved at least once per hour. Additionally, every night previous orders that have not yet been forwarded to your accounting system are reviewed. If the status of an order has changed so that it may be processed to SnelStart, the integration will do so.
Read more How the integration works .... Read less How the integration works ....

Pre-check orders
At the start of processing an order, we perform a number of checks on the Mijnwebwinkel order:

It is checked whether the total of the Mijnwebwinkel order is equal to the sum of the amounts in the order lines plus the shipping cost amount.
If the order is an ICP order, the VAT number is checked.
It is checked whether a corresponding VAT code exists in SnelStart for the VAT in each line.
It is checked whether the order has not already been processed.

Pre-check payments
A payment is processed for every order that has been processed to SnelStart and that has been paid in Mijnwebwinkel. It is possible to always process the payment, regardless of the status in Mijnwebwinkel. This can be requested via webcare@webwinkelfacturen.nl.

Processing orders
Processing a Mijnwebwinkel order to SnelStart takes place in three steps:

It is checked if the customer already exists in SnelStart. If not, the customer is created. Matching is based on the email address.
When processing to SnelStart orders, it is checked whether the products from the Mijnwebwinkel order are already present in SnelStart. Missing products are created.
The SnelStart transaction (financial entry, order) is created and processed.

Process payments
When processing a payment, the integration first looks up the outstanding item in SnelStart that belongs to the invoice. The integration uses the following criteria to search for the outstanding item:

A match is performed on the amount
If a customer email address is available, a match is performed on this email address
A match is performed on the order number and the description in the payment

If the outstanding item in SnelStart is found, the memo entry is created with a reference to the identifier in the outstanding item. If the outstanding item is not found, the integration will attempt to find the outstanding item for another three days. Should the outstanding item arrive later, it can be processed via the blue Process button on the dashboard.

Post-check
After the order has been forwarded and a success message from SnelStart has been received, the order is marked as handled. The Mijnwebwinkel order appears at the Reporting tab on the dashboard.

If SnelStart returns an error while processing the order, the order appears in the Errors tab on the dashboard. Via the yellow button More info more information about the problem can be found. Via the red button Report problem can the order with all necessary information easily be submitted to us after you have tried to resolve the problem yourself. If the problem is solved, in some cases the orders can be processed again with the blue Process button.

When forwarding the payment, the payment is also registered so that it cannot be processed again. Payments can also be reviewed via the dashboard.

Data
Information about the data that is processed can be found in the section Day-to-day: To SnelStart later in the manual.

3.Required: Mijnwebwinkel key

You set up the connection with MijnWebWinkel using a key. You create this key in your webshop administration environment via Settings > API > Add Token. Please note: When selecting the partner in the dropdown menu, you must choose webwinkelfacten and not the name of your accounting software!

4.Required: Snelstart API key

To establish the connection with your Snelstart account, you need to create a special key. This key is a secret key that authorizes the integration to read from your Snelstart account and, for example, add debtors and sales entries to your account. Essentially, the key is a special password for the connection.

5.Installation

After installation, check using this FAQ, whether the integration works.

Installing the integration starts with signing up for a trial period, via our integrations page. After registering, you'll receive an email with an installation URL and login details. Use this installation URL to start the integration installation.

Activating the integration consists of three steps:
1. Establishing the connection with the Mijnwebwinkel webshop. Through this step, you authorize the integration to read the data from your webshop.
2. Establishing the connection with SnelStart. This authorizes the integration to write transactions to your SnelStart administration and read information.
3. Configuring additional data, such as the VAT settings.

Read more Installation .... Read less Installation ....

Before the integration can be used, the terms and conditions must first be accepted. The terms and conditions are based on the general ICT Terms and Conditions (industry organization) and the general GDPR guidelines. We also need a name, email address, and the country of the webshop.

Authentication Mijnwebwinkel webshop:
Authentication with your Mijnwebwinkel webshop is done via the API key you created in a previous section. Click the red Connect button next to Mijnwebwinkel and enter the API key in the popup window. If the connection is correctly established, the indicator will turn green. If the connection is not established, check whether the API key for the correct provider - being Webwinkelfacturen - was created in the previous section.

SnelStart connection
You establish the connection with SnelStart via the key you determined in the previous step. Click the red Connect button next to SnelStart. You can now enter the key in the popup window.

Journal
It is possible to set a journal. If you process to SnelStart financial entries, setting it is optional, and you fill in Debtors.

Configure VAT rates and general ledger accounts
When configuring the VAT rates and general ledger accounts, a link is created between the VAT rates in webshop and the VAT codes and revenue accounts in SnelStart. You can always make changes by clicking the blue 'Edit' button and selecting an option from the drop-down menus.

By default, all EU countries are shown in the list. You only need to configure the countries you sell to, and - if applicable - ICP and International.
The integration shows the standard VAT rates for Europe. You can adjust the VAT percentage with which you sell - left column. For example: By default, sales to Germany are set to 21%, but if you sell in the webshop with 19%, you can adjust that in the left column. Intra-Community (ICP) and international deliveries
The Intra-Community supplies / ICP option is intended for business-to-business deliveries within the EU. These sales are invoiced with 0% VAT. A VAT number from the customer is required. The International option applies to deliveries outside the EU. For these sales, the integration expects 0% VAT; otherwise, the sales cannot be processed. Separate VAT codes and general ledger accounts can be configured for both ICP and international deliveries.

Once the VAT settings have been configured and saved, you will always see the selected VAT rates. If you want to start over, you can use the grey 'Remove VAT settings' button. Your current settings will then be deleted and you can begin again.

Configure payment methods
You can create a link here between the payment methods in the webshop and a fixed debtor in your SnelStart administration. Orders with a payment method from the list will then always be posted to this debtor. In that case, no new debtors will be created.
Note: It is not possible to set fixed debtors for ICP orders. For an ICP order, a valid VAT number must be transmitted. Therefore, a debtor will always be created in SnelStart for an ICP order.

Setting up payment methods on clearing accounts
When processing payments, a clearing account of type Payment methods is set in SnelStart. When setting up the clearing accounts, there is no (longer a) possibility to post to fixed debtors per payment method.

6.Day-to-day: From Mijnwebwinkel

In this section, we show how we retrieve the orders from the webshop.

Processing schedule: New orders from your webshop are retrieved at least once per hour. Additionally, every night previous orders are reviewed that have not yet been forwarded to SnelStart. The integration goes back a maximum of 60 days in time to update orders. The reason is that the integration is allowed a maximum of 60 requests per hour.

Once an order has been processed, it cannot be processed again. Any order changed in the webshop after it has been processed will not be updated in SnelStart.

Payments (if activated)
When processing payments, the integration checks every day the Mijnwebwinkel orders that have been successfully processed to SnelStart. If the order has been processed and the payment status is met, a payment will be created in SnelStart for this order.

Status processing: For each order, the status of the order is reviewed. Orders with the status:
- Paid
- Shipped
- Paid and shipped
are processed to SnelStart.

It is possible to have orders processed to the accounting system for other statuses. You can easily set this in the Configuration tab of the dashboard.

VAT numbers: For business orders within the EU, outside the Netherlands, a VAT number is mandatory. The integration checks for this and also verifies the correctness of the VAT number. In Mijnwebwinkel orders, the VAT number is located in the billing address of the order's debtor.

Field-level specification orders

Specification Mijnwebwinkel order. +-

Below is an elaboration at field level when retrieving orders. The general values in the order and the order rules are discussed, the shipping costs and the debtor details.
Name field	Values from Mijnwebwinkel order
Order-identifier	[number]
Order number	[number]
Invoice number	[number]
Date	[date]
Order date	[date_created]
Status order	[status]
Payment status	With status 2, 3 and 5, the payment status becomes paid
Payment method	[payment][gateway_name] or [payment][0][gateway_name]
Order total incl. VAT and discounts	[total_price]
Total VAT order	[price][tax][amount] or - if [price][tax] consists of multiple lines, the sum of the [amount] fields of the [price][tax] lines
Order total incl VAT	[price][total]
Order total excl VAT	Order total incl VAT minus Total VAT order
Delivery country	The delivery country will be the [shipping][country] field if it is filled in. Otherwise, the [billing][country] field will be used.
ICP indication	The integration determines as follows whether it concerns an ICP order: If the merchant has configured a margin, it is never an ICP order If the field [total_tax] has value 0 And the delivery country is not the same as the country of the Mijnwebwinkel webshop And the delivery country is an EU country Then it is an ICP delivery, otherwise it is not an ICP delivery
International indication	The integration determines as follows whether it concerns an international order: If the merchant has configured a margin, it is never an international order If the field [total_tax] has value 0 And the delivery country is not the same as the country of the Mijnwebwinkel webshop And the delivery country is not an EU country Then it is an international delivery outside the EU, otherwise it is not an international delivery outside the EU

Specification Mijnwebwinkel order lines. +-

To read the order lines, the integration takes the field [orderlines]. In Mijnwebwinkel, order lines have different types. These are indicated by the field [type]. For the order lines, this concerns type article or type custom.
Name field	Values from Mijnwebwinkel order line
Productid	[articles][0][id]
Amount	[quantity]. Please note, if the quantity is 0, the line is skipped.
SKU	[articles][0][sku] if it is filled. If not, the product is retrieved from Mijnwebwinkel and the SKU is determined based on that.
Description	[description]
VAT percentage	[price][rate], if smaller than 1, the VAT percentage is multiplied by 100.
Line amount excl VAT	Amount in the field [price][amount]
Line amount incl VAT	Amount in the field [price][amount_including_tax]
Unit amounts	Divide the line item amounts by the amount
VAT code and accounts SnelStart	These are determined based on the settings, the VAT percentage and the delivery country. It also takes into account whether it is an ICP or international order.

Specification Mijnwebwinkel shipping costs. +-

To read the order lines, the integration takes the field [orderlines]. In Mijnwebwinkel, order lines have different types. These are indicated by the field [type]. For the lines with shipping costs, this concerns type shipping. An order can have multiple shipping cost lines. Often with different VAT percentages.
Name field	Values from Mijnwebwinkel shipping costs-line
Amount	1
Description	[description]
VAT percentage	[price][rate], if smaller than 1, the VAT percentage is multiplied by 100.
Line amount excl VAT	Amount in the field [price][amount]
Line amount incl VAT	Amount in field [price][amount] multiplied by the VAT percentage
Unit amounts	Divide the line item amounts by the amount
VAT code and accounts SnelStart	These are determined based on the settings, the VAT percentage and the delivery country. It also takes into account whether it is an ICP or international order.

Specification Mijnwebwinkel payment costs. +-

To read the order lines, the integration takes the field [orderlines]. In Mijnwebwinkel, order lines have different types. These are indicated by the field [type]. For the lines with payment costs, this concerns type payment. An order can have multiple payment cost lines. Often with different VAT percentages.
Name field	Values from Mijnwebwinkel payment cost line
Amount	1
Description	[description]
VAT percentage	[price][rate], if smaller than 1, the VAT percentage is multiplied by 100.
Line amount excl VAT	Amount in the field [price][amount]
Line amount incl VAT	Amount in field [price][amount] multiplied by the VAT percentage
Unit amounts	Divide the line item amounts by the amount
VAT code and accounts SnelStart	These are determined based on the settings, the VAT percentage and the delivery country. It also takes into account whether it is an ICP or international order.

Specification Mijnwebwinkel discount. +-

To read the order lines, the integration takes the field [orderlines]. In Mijnwebwinkel, order lines have different types. These are indicated by the field [type]. For the lines with payment costs, this concerns type discount. An order can have multiple discount lines. Often with different VAT percentages.
Name field	Values from Mijnwebwinkel discountline
Amount	1
Description	[description]
VAT percentage	[price][rate], if smaller than 1, the VAT percentage is multiplied by 100.
Line amount excl VAT	Amount in the field [price][amount]
Line amount incl VAT	Amount in field [price][amount] multiplied by the VAT percentage
Unit amounts	Divide the line item amounts by the amount
VAT code and accounts SnelStart	These are determined based on the settings, the VAT percentage and the delivery country. It also takes into account whether it is an ICP or international order.

Specification Mijnwebwinkel customer details +-

Name field	Values from Mijnwebwinkel customer
Customer	Name fields First name - [name], part before the first space Last name - [last_name], part after the first space Company name - [company] Email - [email] Phone nr - [phone] VAT number - [taxnumber]
The billing address is in field[address][invoice] and the shipping address in field [address][delivery]. The content of these fields is always the same, so we do not describe them separately.
Address	Address-fields Address line 1 - [street] [number] Zipcode - [zipcode] City - [city] Iso-countryode - [country_code] Country - [country]

Specification Mijnwebwinkel payments +-

Name field	Values from Mijnwebwinkel order line
Payment-identifier	[number]-[payment][gateway_name]-[payment][payment_name]
Payment method	[payment][gateway_name]_[payment][payment_name]
Order-id and transaction-id	[number]
Amount	[price][total]
Valuta	[currency]
Date	[status_changed_date] [status_changed_time]
Status	[payment_status]

7.Day-to-day: To Snelstart

The synchronization of data between Mijnwebwinkel and SnelStart is as follows.

Create transactions
The orders are imported into SnelStart as orders or financial entries.
By default, the integration is set up to create financial entries. This choice can be changed in the contract settings in the dashboard, Configuration tab, or can be requested from us via email. To process to orders, the InBalans or InZicht package is required. For processing to financial entries, InKaart is also suitable in addition to these packages.

Create debtors
When processing customer information, it is first checked whether the customer has been processed before. If so, this SnelStart debtor is used as the debtor for the SnelStart transaction. If the customer is not yet known, they are added to SnelStart. Matching is based on email address. Please note: The integration only creates debtors. The integration does not modify debtors.

Shipping address With the SnelStart orders option, the integration includes a separate shipping address with the order, provided the shipping address differs from the billing address.

Create products
If the orders are processed to SnelStart orders, the integration first checks whether the products from the order already exist in SnelStart. The integration then adds missing products to the accounting system. If a product already exists in SnelStart, the product is not added again.
The rules for matching products between Mijnwebwinkel and SnelStart can be found in this FAQ be read.

The default setting in SnelStart for item numbers is length 10 and digits only. This should be increased to length 25 and digits and letters. The reason is that at least the dummy products need this space. See also the FAQ.
Please note: The products are only created in SnelStart. Products in SnelStart are never modified.

Create payments
Payments from Mijnwebwinkel are imported into SnelStart as memo entries. A reference to the sales entry will be included in the entry.

If no sale can be found for the payment, the memo entry cannot be created.

Automatically sending invoices
The integration creates an order or financial entry in SnelStart, not an invoice. Therefore, the integration cannot ensure that an invoice is automatically sent from SnelStart. It is however possible to set an invoice layout. This can be done via the dashboard https://uwkoppeling.webwinkelfacturen.nl, tab Configuration.

Field-level specification SnelStart

Field-level specification of the SnelStart financial booking. +-

Required package: InKaart, InBalans or InZicht
Name	Example	Note
Invoice date	[orderdate]	order date
Invoice number	[ordernumber]	order number
Payment term	14 days	This cannot be adjusted.
Description	Order number / Invoice number / Payment method if present	Mijnwebwinkel orders: order number / invoice number / payment method if present in the order
Invoice amount	The total amount of the order incl. VAT.
Customer
Id	[debtorID]	SnelStart debtor id.
uri	/relations/[debtorID]
Entry line
Description	[name]
Ledger account	As configured via the tab Configuration of the dashboard.
Amount	Amount excl. VAT.
Cost center	1 default cost center per integration.
VATlines
VAT amount	[price]
VATtype		High Low None Other

Field-level specification of the SnelStart order. +-

Required package: InBalans or InZicht
Name	Example	Note
relation
id	7382g324-8f90-76b8-h999-fv4sh870c87j	SnelStart debtor-ID.
uri	/relations/7382g324-8f90-76b8-h999-fv4sh870c87j
processStatus	Order
date	2023-03-01	order date
salesOrderVatEntryModel	Exclusive	Default Exclusive, can be adjusted to inclusive.
description	890492 / iDEAL	Order number / Invoice number / Payment method if present
payment reference	890492	Mijnwebwinkel orders: order number.
memo
lines
item
id	8d76f75n-9283-9291-93m2-fv5682e34akd
uri	/items/8d76f75n-9283-9291-93m2-fv5682e34akd
description	Digital Xbox one - white
unit price	245.45	Unit price excl. VAT, on request incl. VAT - discounts are included in this amount.
quantity	1
total	245.45	Total excl. VAT, on request incl. VAT - discounts are included in this amount
salesordersjabloon
id	8fe5j5y8-h8a1-9084-760h-98k979h4ujk4
uri	/salesordertemplates/8fe5j5y8-h8a1-9084-760h-98k979h4ujk4
The SnelStart orders never have negative unit prices. With a negative unit price, the quantity and amount are multiplied by (-1).

Field-level specification of the SnelStart memo-booking. +-

Name	Example	Note
orderdate	Payment date
Sales number	[transaction-identifier]
Journal	as set in the dashboard
Memorial entry line
Description	[name]	For example payment method and postfix order number
debit	[PaidAmount]
credit	0
ledger	The clearing account as set in the dashboard
sales line
Id	Identifier of the sales entry
Amount	Amount incl. VAT of the sales entry
description	order number
Amount	[salesAmount]

Field-level specification of the SnelStart product. +-

Name	Example	Note
item code	[articlekey]
Description	[productName]
Item Revenue Group	id -> [productLedgercode] uri -> itemrevenuegroups/[productLedgercode]
ModifiedOn	[date]
isNonActive	false

Field-level specification of the SnelStart customer. +-

Name	Example	Note
relationtype	Customer
Name	[name]
Phone	[Telnr]
Mobile	[Mobile]
Email	[Email]
CoCnumber	[CoC]
Iban	[Bankaccount_iban]
SettlementAddress	[street] [zipcode] [city]
correspondence Address	Same as SettlementAddress.
vatNumber	[VATnr]

8.Support

We believe it is important that you as online retailer have direct access to information about the integration whenever you want. That is why every customer has a personal dashboard.
Read more Support .... Read less Support ....

Explanation tabs dashboard

On the Dashboard >> Report you can see which orders from your Mijnwebwinkel webshop, and when, have been transferred to SnelStart.

At Dashboard >> Errors you can see which orders have not been processed. Via the blue Process button you can (re)submit the order. Via the red Report problem button you can create a ticket with us.

At Dashboard >> Open the orders are listed that have not yet been processed because they do not yet have the correct status in the webshop. Every night jobs run to review the status again and still process the order.

At Dashboard >> Configuration the settings of your integration are listed. You can adjust the settings there.

At Dashboard >> Profile invoices are available for download. You can also specify an additional email address here for sending emails and stop the integration.

What if orders are missing in SnelStart

If orders are missing in SnelStart we recommend following the steps below:

Log in to the dashboard: https://uwkoppeling.webwinkelfacturen.nl. The username and password are included in the registration email.
Go to the Errors tab and check if order is there. You may need to adjust the search period if the order is from a previous month. If you find order in this overview:
1. Check the error code and verify whether you can resolve it yourself.
2. If yes resolve the issue and click the blue Process button to resubmit the order.
3. If not use the red Report problem button to create a ticket with us.
4. Note if there are multiple errors, please create only 1 or 2 tickets. We will automatically see the other issues.
Go to the Report tab and see if order is listed there. If so, you'll often see an identifier for SnelStart (in the purple section of the overview) that you can use to search for order.
Go to the Open tab and check if order is there.
If you cannot resolve the issue, you can always create a ticket via the green Ask us button.

You can send any other questions or comments to webcare@webwinkelfacturen.nl. For a quick response, please always include the license key and as much information as possible. If you encounter any problems during installation, please let us know where you're experiencing the issue. And if there's an error message, please include that as well. If you think orders is missing, please provide the number and date. This way, we can perform a more targeted search and tell you what's wrong.

We have an extensive FAQ-section on the website. Pay particular attention to these sections: https://faq.webwinkelfacturen.nl/category/25/mijnwebwinkel.html and https://faq.webwinkelfacturen.nl/category/40/snelstart.html.

Would you rather have us do the installation of the integration for you? That is possible. Send an email to webcare@webwinkelfacturen.nl with the request. For an installation, we charge € 39.50 excl. VAT. For installations, we need access to the webshop and the accounting system.

We can perform migrations for orders that took place in the past. The request procedure and method are described in this faq. For migrations we charge €67.50 excl. VAT per 1000 orders.

Manual: Mijnwebwinkel - Snelstart